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Free Wedding Guest List Manager

Track RSVPs, meal preferences, and groups in one place. Works offline, imports CSVs, and syncs to your account when you sign up.

How to manage your wedding guest list

Build your guest list in three passes: A-list (must invite), B-list (would love to invite), and C-list (would be nice). Lock the A-list first — these decisions feed every other vendor decision.

RSVP tracking checklist

  • Send invitations 8 weeks out, with a 3-week-before RSVP deadline.
  • Capture meal preference and dietary restrictions on the RSVP card.
  • Follow up with non-responders by phone or text — assume no until they reply.
  • Submit final count to caterer 2–3 weeks before the wedding.

Plan ahead with our other tools

Once you know your guest count, head to the budget calculator — it uses guests × $/head to estimate catering. After RSVPs come in, draft your seating chart straight from this list.

Frequently asked questions

How many guests should I invite to my wedding?⌄

The average US wedding has 130 guests, but anywhere from 50 to 250 is normal. Your guest count drives catering, venue size, and stationery costs — every additional guest adds about $80–$150 to your total.

When should I send wedding RSVPs out?⌄

Send invitations 8 weeks before the wedding, with an RSVP deadline 3 weeks before. That gives you enough buffer to chase non-responders and confirm final headcount with the caterer.

Can I import my guest list from a spreadsheet?⌄

Yes — click Import CSV. The file should have a header row with columns like First Name, Last Name, Group, RSVP, Plus One, Meal, and Email.

Will my guest list save if I leave the page?⌄

Yes. We save your guest list to your browser automatically. Sign up free to back it up to your account and unlock the full dashboard.

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